Detroit Zoological Society
  • Life Sciences
  • Royal Oak, MI, USA
  • $16.00- $18.00
  • Hourly
  • Part-time

401K benefits and generous PTO

The Animal Records Assistant will work under the supervision of the Registrar to assist with animal records management, animal transport and permitting within the Animal Information Management department. The Animal Records Assistant will provide institutional animal data and information internally and externally as needed, and will ensure business continuity in the Registrar's absence. This is a part-time position.

Principal Duties 

  • Enter and audit animal records in institution databases and ensure the accuracy and validity of data
  • Assist in logistics and preparation of documentation required for the acquisition, transfer and transport of animals
  • Assist with annual permitting and licensing renewals and reporting, including new applications
  • Assist with annual animal census and reporting
  • Monitor animal loan agreements and produce loan update questionnaires on an annual basis
  • Compile, generate and distribute accurate animal data and information as needed
  • Perform the duties of the Registrar in his/her absence
  • Other duties as requested by the Registrar 

Working Conditions

Regular work schedule may include weekends, early mornings, extended days and occasional evening events. The Animal Records Assistant will normally work 20 hours per week. The work environment is generally comfortable and most work is indoors although the position may require working outdoors with exposure to seasonal weather conditions for special events, tours, openings, etc. Work is performed indoors with exposure to computer monitors.

Knowledge, Skills, and Abilities


  • Bachelor's degree in zoology, records management or other related field
  • Minimum of 2 years of experience in professional animal records management, preferably in a zoo or aquarium setting
  • Strong attention to detail and excellent organizational skills
  • Excellent writing, social and communication skills
  • Ability to efficiently manage time and work with minimal direct supervision
  • General knowledge of animal taxonomy and/or scientific nomenclature
  • Knowledge of basic animal records management standards and practices
  • Basic understanding of wildlife laws and regulations specific to exhibition, breeding and transport of captive animals
  • Proficiency in use of computers, internet research and Microsoft business applications (Word, Excel, Access, Outlook)



  • Working knowledge of ZIMS (Zoological Information Management Software)
  • Completion of AZA Institutional Records Keeping course or ZRA Training Certificate Program



Detroit Zoological Society
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