Detroit Zoological Society
  • Accounting
  • Royal Oak, MI, USA
  • Salary
  • Full-time

Full medical, dental and 401k benefits. Generous paid time off, Zoo membership and more!


The Accounts Payable Specialist is an integral part of the Accounting department and is responsible for all aspects of accounts payable including the timely posting of vendor invoices and payments processing, and maintaining complete vendor information at all times.  The Accounts Payable Specialist will support the principles of the Detroit Zoological Society.  He/She will support and enhance a clean, safe, enjoyable, and educational experience at the Detroit Zoo facilities.  The Accounts Payable Specialist will maintain a professional manner when dealing with all parties and will preserve a high level of confidentiality.

The Accounts Payable Specialist will support, both publicly and privately, the principles of the Detroit Zoological Society.  He/She will support and enhance a clean, safe, enjoyable, and educational experience at the Detroit Zoo facilities by actively engaging in the enforcement of Customer Service Standards, and specifically by knowing and understanding the Detroit Zoological Society's "SCOPE" of service, animal care, community relations and park appearance guidelines; by enforcing safety and security policies, and following all other policies set by the organization. The Accounts Payable Specialist will maintain a professional manner when dealing with all constituencies and always preserve a high level of integrity, professionalism and confidentiality.

This job description is by no means all-inclusive and may be subject to change during a performance period due to the needs of the Detroit Zoological Society and its leadership.  This document will be reviewed on a continual basis and will be modified as needed.

Authority and Accountability

The Accounts Payable Specialist has the authority to carry out the job requirements and responsibilities and is accountable to the Controller.

Principal Duties

  • Processing of all vendor invoices, expense reports and other financial documents as required.
  • Reviewing of all invoices for accuracy and proper documentation.
  • Processing of accounts payable payments.
  • Filing of all invoices.
  • Maintain an organized work area with a clearly-labeled, well-defined system for each stage of the invoice process.
  • Reporting and reconciliation of all 1099 information.
  • Resolving Detroit Zoological Society invoice/payment questions while acting as liaison with zoo staff and vendors.
  • Follow-up on invoice approval status with zoo staff.
  • Assisting with the annual audit (i.e., pulling invoices and other required documentation).
  • Assisting with any tasks assigned by the Controller or the Chief Financial Officer.
  • Assisting with month-end procedures as necessary.

Qualifications

Minimum

  • Bachelor's degree in accounting or related field required.
  • Ability to work in a fast-paced work environment required.
  • Two years of relevant experience required.
  • Experience using various computer applications (Excel, Word, and Outlook) required.
  • Good communication skills (oral/written).
  • Ability to work independently, prioritize tasks and meet deadlines.

Preferred

  • Not-for-profit experience preferred.
  • Experience using NetSuite software desirable.
Detroit Zoological Society
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