Detroit Zoological Society
  • Financial Planning & Analysis
  • Royal Oak, MI, USA
  • Salary
  • Full-time

Medical, Dental, Vision, 401K benefits, generous PTO


The Purchasing Coordinator is an integral part of the Financial Planning and Analysis Department and is responsible for facilitating the organizations day-to-day purchasing activities.  This includes reviewing and approving transactions, maintaining vendor records, and working with budget managers to help them with their purchasing needs.  In addition, the Purchasing Coordinator will help the finance team prepare monthly financial reporting.

This job description is by no means all inclusive and may be subject to change during a performance period due to the needs of the Detroit Zoological Society and its leadership.  This document will be reviewed on a continual basis and will be modified as needed.

**In order for your application to be considered, you must submit salary expectations.**

Principal Duties and Responsibilities

  • Review and approve purchase orders daily, and review related documentation.
  • Maintain vendor records within the organizations financial database (W-9, insurance certificates, etc).
  • Confirm vendor registration with the State of Michigan.
  • Responsible for vendor review, including vendor risk assessments as needed.
  • Foster and maintain good vendor relationships.
  • Maintain daily communications with accounts payable.
  • Ensure all purchasing activities comply with organization policies and procedures.
  • Assist with preparation of competitive bids / solicitations
  • Assist with uniform ordering and distribution for the organization.
  • Reconcile purchase orders at the beginning of each subsequent month to identify POs that require approval or closure.
  • Maintain all shipping accounts (Stamps.com, FedEx and UPS).
  • Maintain all major supply accounts (Staples, Amazon, Sam's Club, Lowe's and Arrow Office Supply).
  • Track contract information and provide advance notice to department heads about contract expiration.
  • Evaluate vendor activity and ensure the vendor is in compliance with contract terms and conditions.
  • Assists Director of Finance with monthly financial reporting.
  • Adhere to safety, confidentiality, compliance and legal requirements.
  • Maintains files with accurate and current supplier/vendor, pricing, data, etc.
  • Perform all other jobs as assigned.

Working Conditions

Regular work schedule may include weekends or may be required to work occasional evenings, weekends or early-mornings.  Work may require visits to vendors' facilities as deemed necessary. The work environment is generally comfortable and most work is indoors although the position may require work outdoors with exposure to seasonal weather conditions for special events, tours, openings, etc.   

Physical Requirements

Must have the ability to perform principal duties and to lift 20 pounds.  Job may require moderate physical effort on a daily basis such as walking, bending, stooping, and standing for an extended period of time.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. 

 Knowledge, Skills, and Abilities

Minimum

  • Bachelor of Science in Business or related field, or commensurate level of experience
  • Three years of purchasing, finance, or accounting experience.
  • Basic understanding of generally accepted accounting principles
  • Understands purchasing practices, policies and procedures.
  • Experience in working with financial systems.
  • Skilled in computer applications such as Microsoft Word, Excel, Outlook, etc.
  • Strong analytical skills; able to review detailed financial information and draw conclusions
  • Excellent written and verbal communication skills.
  • Polished, professional image
Detroit Zoological Society
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